One connected workspace for the whole commercial lifecycle

app.tibr.co.uk · Quote editor

Build estimates as a tree of sections, line items and sub-items. Select any line (or several) and adjust GP while the sell price recalculates live — GP% = (Sell − Buy) / Sell.

• Keyboard-driven: Alt+A adds a line, Alt+S a sub-item, Alt+arrows move & nest
• Multi-select to copy, paste, highlight or delete whole branches
• Four item statuses — Included, Excluded, No Money, Below The Line
• Flag items for reviewer attention without affecting price

Set the rules once and every new quote auto-fills its reference, name, version label and download file name. Each quote then keeps a revision tree — start a new revision, set any one live, or compare two and read the sell delta. Existing quotes are never touched; the rules only apply to new work.

• Auto reference, name, version & download file-name rules
• Describe the rules in plain English, or set them by hand
• A revision tree per quote — New revision, Set live, Compare
• Version labels as A, B, C, as 1, 2, 3 or in Roman numerals

One click hides every commercial figure — buy values, GP%, adjust-GP controls, cost breakdowns and the discount box — while item names, descriptions, sell prices, quantities and the total stay on screen.

• Toggle from the toolbar eye icon or the hamburger → Display menu
• Optionally reveal the discount and pre/post totals to the client
• Display-only — nothing is saved or changed

Calibrate each drawing page to scale, measure lengths, areas and counts into named groups, and combine them with analyses. Then link a quote line's quantity to a measurement, a group total or an analysis — change the takeoff and a drift badge flags every line that needs review. Drawings carry through to the project as job documents.

• Per-page calibration, then Linear, Area & Count tools
• Group Σ totals and analyses (points / length in area, overlap)
• Link a line's quantity to a measurement, group total or analysis
• A drift badge flags when the takeoff changed or a qty was edited

Author your pricing model in Excel with the Tibr add-in, then pick a template, turn on the systems you need, and Tibr calculates transport & access, attendance and programme times for you. Output is a polished Excel quote.

• Templates authored in Excel via the Tibr add-in, kept versioned
• Systems off by default — enable only what applies
• Auto-calculated transport, attendance & programme times
• Print by level and exclude £0 lines on export

app.tibr.co.uk · Price Tables

Keep your items and costs in one library by category, attach client- or job-type rate cards, and build line costs on underlying base rates — so the right pricing applies every time.

• Products library pulled into quotes and fast quotes
• Price Tables — rate cards attachable per quote
• Base Costs underpin line-item pricing

app.tibr.co.uk · Spec Library

Maintain a library of standard specification text and insert it into a line's spec with a picker. It renders into your branded Word output via the [specifications] tag.

• Insert standard specs from a picker
• Rich-text blocks managed in Settings → Spec Library
• Flows into the Word quote template automatically

Configure a Default Quote Items template and new quotes can auto-populate with your standard lines, keeping every estimate consistent and complete from the first click. Set it once in Settings → Default Quote Items.

• Auto-populate new quotes from a saved template
• Keep your standard lines consistent across estimators
• Managed in Settings → Default Quote Items

app.tibr.co.uk · Tender Board

Open a board from any quote or project. Work groups into trade packages; each subcontractor's prices sit in their own column so you can read value item by item, then select the best per line.

• Send portal-first RFQs and record returns
• Target rounds — send your plugged budget as per-line targets for subs to confirm or beat
• Selections held separately from the estimate
• Award a package, then push the winner to SCO and/or PO
• Apply selected prices back to the estimate — audited & undoable

Raise POs against project lines to commit spend to suppliers. Tibr tracks committed against estimated cost, and apportionment across grouped and lump-sum lines is handled for you.

• Raise directly from project lines or by awarding a tender
• Committed vs estimated cost tracked per line
• Apportionment handled automatically

SCOs commit work to a subcontractor and move through their own lifecycle — raised through to active — with authorisation and automated notification emails.

• Dedicated raised → active lifecycle
• Authorisation and notification emails built in
• Raised from lines or straight from an awarded tender

Built on a reference Short Form Order set, the suite bundles the order, Subcontract Conditions, drawing register, attendances, payment schedule, sum analysis, works-package and pre-start minutes — each a separate file to review, edit and send. Define your own suite types under Subcontract Tendering settings.

• Eight documents assembled in one click, as separate files
• Conditions snapshotted from your approved terms, frozen at issue
• No live AI in legal/financial docs — only the works-package scope is AI-drafted, always reviewed

Set authorisation tiers so orders need sign-off before they're issued. The authoriser cascades from the team authoriser to the company default, so approvals always have an owner.

• Approval required before a PO/SCO is issued
• Authoriser cascades team → company default
• Approve / decline by email

Send a Short Form Order or raise a purchase order and Tibr files the rendered pack into the project's document register — alongside drawings and conditions, revision-aware and tagged by trade. One retrievable record per order, no manual saving.

• Short Form Orders filed on send, head POs filed on raise
• Revision-aware — a re-issue supersedes the older copy, kept not deleted
• Filed with drawings & conditions; one record per order, no duplicates

Raise a variation from a section in the project table. The three types behave differently: internal variations go for authorisation; client variations track the client's position; subcontractor variations adjust an order.

• Internal — created pending, emailed for approval, counts once approved
• Client — tracks a pending → approved / rejected client position
• Subcontractor — requires a supplier; feeds the sub variation report

app.tibr.co.uk · Tender Board

When you award, Tibr can mint one order per trade with group and lump-sum pro-rata apportionment and a balance guard. Subcontractor add-ons resolve by merging into a line or raising a variation.

• One order per trade on award
• Group / lump-sum pro-rata apportionment
• Add-ons merge into a line or raise a variation

app.tibr.co.uk · Tibr Intelligence

Cost Value Reconciliation shows earned value against committed (POs/SCOs) and actual cost. Cost pulls from your orders and matched invoices, including Xero where connected.

• Live earned-vs-committed-vs-actual on every project
• Per-section breakdown and forecast margin
• A built-in assistant explains every CVR column

WIP rolls every active project into one company-wide view of earned value against what you've invoiced — the number your board actually wants, refreshed live.

• Earned vs invoiced across all active projects
• Excludes archived work
• Built from the same model as project CVR

app.tibr.co.uk · Reports

The overspend report surfaces lines where committed PO spend is over budget, expandable for per-line over/underspend, so erosion never hides until it's too late.

• Per-line over / underspend detail
• CSV export
• FX-aware on multi-currency jobs

Create invoice schedules from a schedule-type quote — fixed %, fixed £ or valuation-based — that must balance to 100%. Tibr drives the approvals and pushes approved invoices to Xero as drafts.

• Fixed % (e.g. 30-40-30), Fixed £, or Valuation-based phases
• Approval emails every Monday for invoices due in 7 days
• Quote → Scheduled → Approved → Authorised lifecycle

Value the work done in a period using the project's level quantities, feeding earned-versus-invoiced and keeping cashflow visible.

• Period valuations against each project
• Uses level quantities where set
• Feeds the WIP and CVR position directly

app.tibr.co.uk · FX Rates

Carry a currency and FX rate on quotes, purchase orders and invoices. Override the rate per project and review rates quarterly — conversion is always project rate ÷ order rate.

• Currency & FX on quotes, POs and invoices
• Per-project manual FX override
• Quarterly review, no surprise retro-conversion

Right-click any item or section and describe the change, or drop in a supplier PDF, spreadsheet or drawing. Tibr proposes colour-coded INSERT / UPDATE / DELETE operations you review and edit before applying.

• Plain-English changes, one task at a time
• Import line items from PDF, Excel, Word or images
• Choose Haiku, Sonnet or Opus per task; live £ cost shown
• Apply, then undo — nothing commits without review

app.tibr.co.uk · Reports

Ask for "projects with GP below 20% in the last 6 months" and Tibr generates the report definition. Add parameters, set visibility and save — alongside six built-in reports.

• Custom reports from a plain-English brief
• Private, Company or Shared visibility
• Conversational Reports → Chat with drill-downs & filter chips

app.tibr.co.uk · Tibr Intelligence

Ask Tibr answers in the context of your current screen, your role and the modules you have switched on — pointing you to the exact menu, shortcut or setting.

• Context-aware: knows the page and your setup
• Reads your quotes, projects, invoices, suppliers and POs
• Always confirms before it changes anything